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Authorise purchase orders using Self Service

From the Self Service website you can:

• View orders that you are required to authorise.
• View orders that you have entered that require authorisation.
• Authorise or query purchase orders.
• Create new authorisation notifications
• View authorisation notifications.

To view, authorise or query purchase orders

• From the Self Service website:

  Open: Purchase Order Processing > Purchase Order Authorisation from the drop-down list.

The orders that are available for you to authorise are displayed, based on your authorisation rules.

1. Select the check boxes to the left of the orders that you want to authorise.

   • To narrow down the list of orders, use the filter options to find the orders you require.
   • If are a Super Authoriser, select All for the Requires Super Authoriser column to display all orders requiring authorisation.

2. To authorise the selected orders, click Authorise Orders.

3. To query an order, make sure just the order you want to query is selected and click Query Order.

   Enter any text you want to add to the notification message.

4. When the process has completed, the authorised orders are added to the Purchase Orders I Have Authorised list.
5. The Audit Event List displays the authorisation events for the highlighted order.

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